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8 weeks or more prior to the eventReserve the necessary facilities, including rain locationReview your budgetAllocate resourcesDevelop a marketing planRegarding special needsCollaborative opportunitiesObtain necessary quotes on printing and other servicesSubmit event informationElectricianReview the budgetDesign and order printed publicity piecesReserve information tablesSpecial stagingAmplified sound

Conference planning checklist

Manage your events with a free Conference planning checklist in Excel, Google sheets, or in a Gantt chart. Download or edit it for free.
Or use professional ready-made Gantt chart templates in GanttPRO - the software developed to create powerful Gantt charts within minutes.
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Benefit from using GanttPRO templates

Here is how GanttPRO helps 800k+ people become better managers for their teams and more professional service providers for their clients.

  • <span class="accent_text">Plan your project within minutes</span>

    Plan your project within minutes

    Thanks to the predefined structure of the templates, you can start working on your projects right away. However, you are absolutely free to customize them as you need. In GanttPRO, you can even save your plans as templates and use them in the future.

  • <span class="accent_text">Download templates in PDF and PNG</span>

    Download templates in PDF and PNG

    With the advanced Export, you can download your charts in popular formats such as PDF and PNG. Include them in presentations for online access or quickly print them - they will always be at hand.

  • <span class="accent_text">Choose among dozens of ready-made templates</span>

    Choose among dozens of ready-made templates

    In GanttPRO, you will find dozens of professional ready-made templates with predefined tasks and structure for various industries: software development, marketing, construction, manufacturing, retail, event planning, and many more! Just choose the one you need and start planning right away.

  • <span class="accent_text">Work with your team</span>

    Work with your team

    GanttPRO is a perfect tool for teamwork. Assign tasks and describe requirements, create comment threads, attach files, log time for tasks, and manage resource workload. All you need for successful team collaboration you get with just one robust Gantt chart tool

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How to create and manage your Conference planning checklist in the Gantt chart?

Manage resources and estimate project costs

Create a new project or use the ready-made event template

Conference planning checklist consists of typical ready-made tasks. This template gives you a pre-defined structure of your event.

You can easily import and export Excel files to work with your tasks online, manage dates, track progress, and estimate event budget.

Create new or use ready-made tasks

You can use ready-made typical tasks or create new ones, as many as you need, defining start and end dates for them and making your project visually appealing in minutes. Make a hierarchy of your assignments - simply turn them into groups adding subtasks.

Add milestones and dependencies

Besides tasks, the event template includes milestones - significant events that show how your project is developing. Create them where needed and be sure you are moving towards your goals.

With the ease of drag & drop function, connect your responsibilities and milestones with dependencies. The auto-scheduling function will automatically adjust your Conference planning checklist if you change dates of dependent tasks in your timeline.

Track progress

Track the progress of each duty and the entire Conference planning checklist. The software will automatically calculate how much work is completed and how much is left based on the progress values you set for your tasks.
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Manage resources and estimate project costs

Estimate event budget

Based on cost values of your tasks and resources, estimate your event budget. Our Conference planning checklist allows for precise budget calculation with no missed tasks and cost values.
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Rubyroid-labs

James Lockrey

Managing Director

Professional event planning template
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