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8 weeks or more prior to the eventReserve the necessary facilities, including rain locationReview your budgetAllocate resourcesDevelop a marketing planRegarding special needsCollaborative opportunitiesObtain necessary quotes on printing and other servicesSubmit event informationElectricianReview the budgetDesign and order printed publicity piecesReserve information tablesSpecial stagingAmplified sound

Conference planning checklist

Manage your events with a free Conference planning checklist in Excel, Google sheets, or in a Gantt chart. Download or edit it for free.
Or use professional ready-made Gantt chart templates in GanttPRO - the software developed to create powerful Gantt charts within minutes.

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How to create and manage your Conference planning checklist in the Gantt chart?

Manage resources and estimate project costs

Create a new project or use the ready-made event template

Conference planning checklist consists of typical ready-made tasks. This template gives you a pre-defined structure of your event.

You can easily import and export Excel files to work with your tasks online, manage dates, track progress, and estimate event budget.

Create new or use ready-made tasks

You can use ready-made typical tasks or create new ones, as many as you need, defining start and end dates for them and making your project visually appealing in minutes. Make a hierarchy of your assignments - simply turn them into groups adding subtasks.

Add milestones and dependencies

Besides tasks, the event template includes milestones - significant events that show how your project is developing. Create them where needed and be sure you are moving towards your goals.

With the ease of drag & drop function, connect your responsibilities and milestones with dependencies. The auto-scheduling function will automatically adjust your Conference planning checklist if you change dates of dependent tasks in your timeline.

Track progress

Track the progress of each duty and the entire Conference planning checklist. The software will automatically calculate how much work is completed and how much is left based on the progress values you set for your tasks.
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Manage resources and estimate project costs

Estimate event budget

Based on cost values of your tasks and resources, estimate your event budget. Our Conference planning checklist allows for precise budget calculation with no missed tasks and cost values.

“GanttPro makes it really quick and painless to draft a good-looking project timeline, make quick edits as more stakeholders weigh in, and be treated as the single source of truth when people ask about delivery dates.”


James Lockrey

Managing Director

Professional event planning template
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